How to Add Expenses and Upload Receipts

Gridwise helps all flex workers track expenses in one place to better understand true earnings, reduce costs, and prepare for tax season.

With Gridwise Plus, you can also upload and store receipts alongside your expenses for easier record keeping and organization.

How to Add an Expense

1. Tap the black (+) button in the top right corner of your Earnings page.
2. Select Expenses.
3. Enter the expense amount.
4. Select the date of the expense.
5. Tap Category and choose the appropriate category.
6. Return to the New Expense form.
7. (Plus exclusive) Tap Add Photo to upload your receipt:
   • Take a photo of your receipt, or
   • Select an existing image from your photo library.
8. (Plus exclusive) Add any notes about the expense.
9. Tap Save in the top right corner.
10. You’ll see a confirmation message once your expense is saved on your Earnings page.

Best Practices for Expense Tracking

• Log expenses regularly: Add expenses daily or weekly to keep your totals accurate and avoid missing deductions.
• Use categories: Group expenses consistently (fuel, maintenance, phone, supplies) for easier reporting at tax time.
• Attach receipts right away: Snap a photo as soon as you make a purchase so you don’t lose paper receipts.
• Add quick notes: If you’re a Plus user, jot short reminders like “tire rotation” or “parking” to keep your records organized.
• Review monthly: Check your expense totals at least once a month to spot trends and control costs.
• Export before tax season: Download your mileage and expense reports to simplify filing and maximize deductions.

Next Step: Export Your Data

Once your expenses and receipts are organized, take the next step by exporting your data.

Learn how here: How to Export Earnings and Mileage Reports